How to Automatically Sort Your Mail in Gmail? – Stay Organized

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Table of Contents

Email has become a fundamental tool in current communications and a large number of emails can accumulate in our mailbox that, if not properly organized, in the following lines we present several tools to manage it properly:

What to do to put filters on your Gmail emails?

Placing a filter on your Gmail mail is quite simpleyou just have to follow the steps that are presented immediately:

  • Click on the configuration button located in the upper right and has the shape of a gear.
  • In the popup menu Click on the option ‘See all settings’. Several variables will appear on the screen that you can modify according to your needs and preferences.
  • Go to the section called ‘Filter and blocked addresses’ and at the bottom you will find the ‘Create filter’ button, by clicking on it you will be able to establish the conditions so that your emails are classified appropriately, allowing you to separate important information from irrelevant and locate it quickly.

gmail app to organize your mail

How to organize your inbox automatically?

There are two options to organize your mail similar to the Outlook platform. These are the filters and labels, which allow you to classify the content of each of your emails. Below we present both options so that you can alternate them and use them according to your convenience:

Filter emails

Email filters are a powerful tool that It will allow you to save time, order, classify by subject letters received, but you can also reject those that are not of interest to you and arrive repeatedly in your mailbox. With the use of this tool you will be able to focus on the topics of your interest and plan your calendar as in Google Calendar to be much more productive.

To the procedure that we presented at the beginning of this article there is the quick alternative that you can do by clicking on the icon that appears next to the search box, a window will be displayed at the bottom of which is the ‘Create filter’ button, click on it and configure the filter according to your preferences.

Create labels

The first thing you should do is log in to your email, once in the inbox, select the mail you want to classifyright click on it.

In the drop down menu select the ‘Label as’ option, again another drop-down window will appear in which the labels already created are found or new ones can be generated. Select the alternative you want and if by chance you ran out of internet you use the offline method.

How to create folders inside your Gmail?

You can also use folders to organize your emails in this environment they are equivalent to the labels, which you can create regardless of the device you are using. Here is the procedure you need to follow in each case:

On your Android or iOS cell phone

Unfortunately at this time can’t create folders or labels in gmail from the application for Android mobile phones. The only thing that can be done is to modify these labels.

method to organize emails in gmail

In contrast to Android devices, this option can be performed on IOS devices, to do so, perform the following steps:

  • Open the Gmail app.
  • Click on the menu icon (column of three horizontal lines)
  • In the ‘Labels’ section Click on the ‘Create new’ option.
  • Identify the label according to your needs, remember that you can add them to other labels and assign a color to differentiate them. And ready.

from your PC

In case you find yourself working from your PC, the procedure you need to follow is very simple, you just have to go to the menu that is on the left side of the inbox and at the end of all the created labels there is an option called ‘New tag’ select ita window will appear allowing you to identify it and place it independently or nest it as a sub-tag.

Where to change the color of email labels?

A much more graphic, practical and quick location way is to assign a different color to each label createdTo do this, just follow the steps below:

  • Locate the label to which you want to assign a color.
  • With the mouse pointer over the label in question, right-click on the column of 3 dots that appears next to it on the right side.
  • In the popup menu click on the ‘Label color’ optionselect the one of your preference and that’s it.
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